Communication becomes more effective when your wording sounds natural, professional, and appropriate for the situation. While “This is to inform you” is commonly used in formal emails and notices, repeating the same phrase can make your writing sound stiff or outdated. Learning different ways to say it can improve your tone and help you sound more polished in both personal and professional communication.
In this guide, you’ll discover 30 other ways to say “This Is To Inform You”, complete with meanings, examples, tones, and detailed explanations. Whether you’re writing a business email, official letter, workplace memo, or casual message, these alternatives will help you communicate clearly and confidently.
Did You Know About “This Is To Inform You”?
The phrase “This is to inform you” has been widely used in formal business communication for decades. It often appears in corporate emails, school notices, legal documents, and official announcements. However, modern communication trends encourage using more conversational and reader-friendly alternatives.
Today, professionals prefer phrases that sound more engaging, respectful, and concise. Using alternatives can make your writing feel warmer while still maintaining professionalism.
What Does “This Is To Inform You” Mean?
“This is to inform you” means you are officially giving someone information or notifying them about something important. It is often used before announcements, updates, reminders, or decisions.
For example:
- “This is to inform you that your application has been approved.”
- “This is to inform you about the upcoming schedule changes.”
The phrase is formal and suitable for professional or official communication.
Professional or Polite Way to Say “This Is To Inform You”
There are many polished alternatives you can use depending on the tone and context. Some sound highly professional, while others are more conversational or friendly.
Examples include:
- Please be advised
- I would like to let you know
- Kindly note
- We are pleased to inform you
- Just a quick update
- I’m reaching out to inform you
Choosing the right phrase depends on your audience, relationship, and purpose.
“This Is To Inform You”Synonyms
- Please be advised
- Kindly note
- I would like to inform you
- Just to let you know
- Please note that
- We are pleased to inform you
- I’m writing to let you know
- This is to notify you
- For your information
- I’d like to update you
- I’m reaching out to inform you
- Please be informed
- We would like to notify you
- I wanted to make you aware
- This serves as notice
- I’m happy to share
- We regret to inform you
- Just a quick update
- Allow me to inform you
- I’d like to bring to your attention
- You should know that
- I’m contacting you regarding
- This message is to advise you
- I wish to inform you
- Consider this as notice
- We wanted to let you know
- I thought you should know
- I’m writing to notify you
- Kindly be informed
- I’d like to make you aware
1. Please Be Advised
Definition: A formal phrase used to provide important information or warnings professionally.
Meanings: It politely alerts someone to important details or updates.
Example: “Please be advised that the office will remain closed tomorrow.”
Detailed Explanation: This phrase is commonly used in legal, corporate, and official communication. It creates a serious and professional tone without sounding rude. Businesses often use it when communicating policies, deadlines, or schedule changes. It works well in emails, notices, and announcements where clarity is important.
Tone: Formal and professional
Best use: Business emails, legal notices, workplace updates
2. Kindly Note
Definition: A polite way to ask someone to pay attention to information.
Meanings: It emphasizes important details respectfully.
Example: “Kindly note that the meeting time has changed.”
Detailed Explanation: “Kindly note” sounds softer and more courteous than many formal phrases. It is widely used in customer service emails, educational notices, and workplace communication. The phrase helps keep communication polite while ensuring the reader notices key information.
Tone: Polite and formal
Best use: Professional emails and customer communication
3. I Would Like to Inform You
Definition: A direct yet respectful phrase used to share information.
Meanings: It formally introduces important news or updates.
Example: “I would like to inform you that your request has been approved.”
Detailed Explanation: This expression sounds professional without being overly stiff. It works well in emails where you want to maintain respect and clarity. Because it feels more personal than “This is to inform you,” it creates a warmer communication style.
Tone: Professional and courteous
Best use: Formal emails and workplace communication
4. Just to Let You Know
Definition: A casual phrase used to provide information informally.
Meanings: It introduces updates in a relaxed and conversational way.
Example: “Just to let you know, I’ll be arriving late today.”
Detailed Explanation: This phrase is ideal for friendly workplace chats or casual communication. It removes the stiffness of formal language and feels approachable. Many professionals use it in internal team communication to maintain a comfortable tone.
Tone: Casual and friendly
Best use: Team chats and informal emails
5. Please Note That
Definition: A formal phrase used to highlight important information.
Meanings: It directs attention toward specific details.
Example: “Please note that all applications must be submitted before Friday.”
Detailed Explanation: “Please note that” is short, clear, and highly professional. It works especially well when emphasizing deadlines, instructions, or policies. The phrase is commonly used in academic, business, and customer service communication.
Tone: Formal and informative
Best use: Announcements and instructions
6. We Are Pleased to Inform You
Definition: A positive phrase used to share good news officially.
Meanings: It communicates happy or successful updates.
Example: “We are pleased to inform you that you have been selected.”
Detailed Explanation: This expression adds warmth and positivity to formal communication. It is commonly used in acceptance letters, job offers, and approval notifications. The phrase immediately creates a welcoming and encouraging tone.
Tone: Formal and positive
Best use: Acceptance emails and announcements
7. I’m Writing to Let You Know
Definition: A natural phrase used to introduce information in writing.
Meanings: It explains the purpose of the message clearly.
Example: “I’m writing to let you know about the updated schedule.”
Detailed Explanation: This alternative sounds modern and conversational while remaining professional. It fits both formal and semi-formal communication. Many professionals prefer it because it feels more personal and engaging.
Tone: Professional and conversational
Best use: Emails and business communication
8. This Is to Notify You
Definition: A formal phrase used for official notifications.
Meanings: It announces information in an authoritative way.
Example: “This is to notify you that your subscription has expired.”
Detailed Explanation: This phrase is frequently used in legal, corporate, and administrative contexts. It sounds direct and serious, making it ideal for official matters. Because of its authoritative tone, it should be used carefully in sensitive situations.
Tone: Formal and official
Best use: Legal notices and formal updates
9. For Your Information
Definition: A phrase used to share useful or relevant details.
Meanings: It provides information without requiring action.
Example: “For your information, the event has been postponed.”
Detailed Explanation: Often shortened as FYI, this phrase is widely used in professional communication. It is efficient, clear, and versatile. Depending on the tone, it can sound either formal or casual.
Tone: Neutral and informative
Best use: Workplace emails and quick updates
10. I’d Like to Update You
Definition: A phrase used to share new developments or progress.
Meanings: It keeps someone informed about changes.
Example: “I’d like to update you on the project status.”
Detailed Explanation: This alternative works perfectly in ongoing conversations and workplace projects. It sounds collaborative and professional without feeling too formal. The phrase encourages open communication and transparency.
Tone: Professional and friendly
Best use: Project updates and meetings
11. I’m Reaching Out to Inform You
Definition: A professional phrase used in email communication.
Meanings: It politely explains the reason for contacting someone.
Example: “I’m reaching out to inform you about the policy changes.”
Detailed Explanation: This phrase is common in modern business communication. It sounds polite, approachable, and intentional. Many professionals use it because it feels respectful without sounding robotic.
Tone: Professional and modern
Best use: Corporate emails and networking
12. Please Be Informed
Definition: A formal way to present important information.
Meanings: It officially notifies someone about something.
Example: “Please be informed that the office hours have changed.”
Detailed Explanation: This phrase is highly formal and frequently appears in official notices. It maintains professionalism and authority. However, in casual communication, it may sound overly rigid.
Tone: Very formal
Best use: Official notices and policy announcements
13. We Would Like to Notify You
Definition: A polite phrase used for formal announcements.
Meanings: It introduces official information respectfully.
Example: “We would like to notify you about your interview schedule.”
Detailed Explanation: This expression softens the message while maintaining professionalism. It works especially well when communicating with clients, applicants, or customers. The wording sounds thoughtful and respectful.
Tone: Formal and polite
Best use: Business and customer communication
14. I Wanted to Make You Aware
Definition: A conversational phrase used to share important information.
Meanings: It gently brings something to someone’s attention.
Example: “I wanted to make you aware of the recent changes.”
Detailed Explanation: This phrase feels considerate and less authoritative than traditional formal wording. It creates a collaborative tone and works well in team environments. Many managers use it when discussing workplace updates sensitively.
Tone: Professional and caring
Best use: Team communication and workplace updates
15. This Serves as Notice
Definition: A formal legal-style phrase used for official notification.
Meanings: It declares that a message acts as formal notice.
Example: “This serves as notice of your contract termination.”
Detailed Explanation: This phrase is direct and serious. It is most commonly used in legal or contractual communication where documentation matters. Because of its strong tone, it should be reserved for formal situations only.
Tone: Official and authoritative
Best use: Legal and contractual communication
16. I’m Happy to Share
Definition: A positive phrase used to announce good news warmly.
Meanings: It communicates excitement or happiness.
Example: “I’m happy to share that the project was successful.”
Detailed Explanation: This expression creates an uplifting and friendly tone. It is ideal when announcing achievements, celebrations, or positive outcomes. The phrase feels more human and emotionally engaging than traditional formal alternatives.
Tone: Warm and positive
Best use: Celebrations and good news
17. We Regret to Inform You
Definition: A formal phrase used to deliver disappointing news.
Meanings: It politely communicates negative information.
Example: “We regret to inform you that your application was unsuccessful.”
Detailed Explanation: This phrase softens bad news while remaining professional. It shows empathy and respect toward the recipient. Companies often use it in rejection emails or policy-related decisions.
Tone: Formal and sympathetic
Best use: Rejections and difficult announcements
18. Just a Quick Update
Definition: A casual phrase used to provide brief information.
Meanings: It introduces short updates conversationally.
Example: “Just a quick update — the delivery has arrived.”
Detailed Explanation: This phrase sounds friendly and efficient. It is especially useful for workplace chats, informal emails, and team communication. The wording feels approachable and keeps the message concise.
Tone: Casual and friendly
Best use: Quick workplace updates
19. Allow Me to Inform You
Definition: A respectful phrase used to introduce information formally.
Meanings: It politely asks permission to share details.
Example: “Allow me to inform you about the upcoming changes.”
Detailed Explanation: This expression sounds refined and courteous. It is often used in diplomatic, customer service, or highly respectful communication. The phrase adds elegance and professionalism to the message.
Tone: Respectful and formal
Best use: Formal correspondence and diplomacy
20. I’d Like to Bring to Your Attention
Definition: A phrase used to highlight something important.
Meanings: It emphasizes information requiring notice.
Example: “I’d like to bring to your attention the revised guidelines.”
Detailed Explanation: This phrase works well when discussing concerns, updates, or overlooked details. It sounds professional yet considerate. Managers and team leaders often use it during workplace discussions.
Tone: Professional and serious
Best use: Meetings and professional discussions
21. You Should Know That
Definition: A direct phrase used to share important information.
Meanings: It strongly emphasizes awareness.
Example: “You should know that the policy has changed.”
Detailed Explanation: This phrase is more direct than many alternatives. Depending on the tone, it can sound caring or authoritative. It works best in conversations where urgency or importance must be emphasized.
Tone: Direct and conversational
Best use: Important reminders and urgent updates
22. I’m Contacting You Regarding
Definition: A professional phrase used to introduce a topic.
Meanings: It explains the purpose of communication.
Example: “I’m contacting you regarding your recent inquiry.”
Detailed Explanation: This alternative sounds polished and business-friendly. It is commonly used in customer support, professional emails, and client communication. The phrase keeps the introduction clear and organized.
Tone: Professional and neutral
Best use: Formal emails and inquiries
23. This Message Is to Advise You
Definition: A formal phrase used to provide official advice or information.
Meanings: It introduces recommendations or updates.
Example: “This message is to advise you of the schedule change.”
Detailed Explanation: This expression is often used in administrative and official communication. It sounds structured and authoritative. Because of its formal tone, it is suitable for workplace or institutional settings.
Tone: Formal and official
Best use: Administrative notices
24. I Wish to Inform You
Definition: A highly formal way to provide information.
Meanings: It respectfully announces something important.
Example: “I wish to inform you that the event has been canceled.”
Detailed Explanation: This phrase sounds traditional and elegant. It is commonly used in formal letters, official announcements, and ceremonial communication. Although less common today, it still conveys professionalism.
Tone: Traditional and formal
Best use: Formal letters and announcements
25. Consider This as Notice
Definition: A phrase used to establish official notification.
Meanings: It declares that the communication acts as formal notice.
Example: “Consider this as notice of your upcoming evaluation.”
Detailed Explanation: This phrase carries legal or administrative weight. It is often used when documentation is important. Because of its serious tone, it should only be used in official contexts.
Tone: Serious and formal
Best use: Contracts and formal notices
26. We Wanted to Let You Know
Definition: A friendly phrase used to share information warmly.
Meanings: It introduces updates in a conversational manner.
Example: “We wanted to let you know that your order has shipped.”
Detailed Explanation: This phrase feels personal and approachable. Businesses often use it in customer communication because it sounds warm and human. It balances professionalism with friendliness.
Tone: Friendly and professional
Best use: Customer emails and updates
27. I Thought You Should Know
Definition: A conversational phrase used to share noteworthy information.
Meanings: It introduces details informally and personally.
Example: “I thought you should know that the meeting was rescheduled.”
Detailed Explanation: This phrase sounds thoughtful and caring. It is often used between coworkers, friends, or acquaintances when sharing useful information. The wording feels genuine and natural.
Tone: Casual and thoughtful
Best use: Friendly conversations and informal emails
28. I’m Writing to Notify You
Definition: A formal phrase used in written communication.
Meanings: It officially announces important information.
Example: “I’m writing to notify you of the updated policy.”
Detailed Explanation: This alternative is concise and professional. It works especially well in formal emails and administrative communication. The phrase clearly explains the purpose of the message from the start.
Tone: Professional and official
Best use: Formal workplace communication
29. Kindly Be Informed
Definition: A polite formal phrase used in official notices.
Meanings: It respectfully informs someone about something important.
Example: “Kindly be informed that classes will remain online this week.”
Detailed Explanation: This phrase combines politeness with professionalism. It is commonly seen in academic institutions and corporate settings. The wording sounds respectful and structured.
Tone: Formal and polite
Best use: Academic and professional notices
Read More: 30 Other Ways to Say “Please Confirm Receipt of This Email” (With Examples)
30. I’d Like to Make You Aware
Definition: A professional phrase used to draw attention to something important.
Meanings: It gently informs someone about relevant details.
Example: “I’d like to make you aware of the new guidelines.”
Detailed Explanation: This phrase sounds considerate and collaborative. It avoids sounding too forceful while still emphasizing importance. The wording is ideal for workplace communication where diplomacy matters.
Tone: Professional and considerate
Best use: Team communication and policy updates
FAQs
Why should I use alternatives to “This Is To Inform You”?
Using alternatives makes your writing sound more natural, engaging, and modern. It also helps you match the tone to different situations.
Which alternative is the most professional?
“Please be advised” and “Please be informed” are among the most professional options for formal communication.
Can I use casual alternatives in business emails?
Yes, depending on the workplace culture. Phrases like “Just to let you know” or “Just a quick update” work well in friendly professional environments.
Which phrase is best for positive news?
“We are pleased to inform you” and “I’m happy to share” are excellent choices for sharing good news.
What phrase should I use for bad news?
“We regret to inform you” is the most common and respectful phrase for communicating disappointing information professionally.
Conclusion
Learning other ways to say “This Is To Inform You” can make your communication more effective, natural, and engaging. Whether you want to sound formal, friendly, professional, or compassionate, choosing the right phrase helps you connect better with your audience.
From “Please be advised” to “Just a quick update,” each alternative offers a unique tone and purpose. By expanding your vocabulary, you can write emails, notices, and messages that sound polished, confident, and human-friendly in every situation.
